How Smart Forms Provide Easy Access to Company Documents with Resources eLibrary

How Smart Forms Provide Easy Access to Company Documents with Resources eLibrary

Published on: 08-10-2013 | by Misty in smart forms, paperless forms, mobile workforce

Have you ever wondered if there was an easier way to share the latest versions of your company documents with your mobile workforce without spending a fortune on paper, ink, and toner? What if I told you right now that there is a more cost-efficient way to manage company documents that’s light on your pockets and user-friendly too? Now you too can use smart forms to have quick access to your company manuals, catalogues, brochures, and other documents. At Formitize, we call this the Resources eLibrary and we offer this guarantee - you will have complete control over all of your documents, all the time.

Resources eLibrary with Your Smart Forms

Yes, lugging around heavy catalogues and countless brochures is a thing of the past! Now you can control and give access to important company documents to your mobile workforce. Do you have a company report that you just have to send out to your field agents right this very minute? No worries, you can assign smart forms to your team without leaving your office or home! Just use your customised Resources eLibrary to dispatch the latest version of company documents that your staff can open wherever, whenever.

How to Use Your Resources eLibrary

Your Resources eLibrary is ready to use in 3 easy steps:

1. You select the latest version. Choose which version of your company documents you want to share and with whom.

2. Your mobile workforce view the shared document. Your mobile workforce get instant access to the latest version of documents assigned to them wherever they are in the world on their mobile device. And there is a great audit trail for your document management requirements.

3. You control the version from the Management Portal. Ensure all of your team have access from their mobile devices to Safety Documents, Material Usage Statement, Company Policies, Emergency Contact Details, and so much more.

Now you too can manage version controlled documents in your Resources eLibrary using your very own customised web-based management portal. When you’re ready, simply dispatch these paperless forms to your entire mobile workforce or chosen agents using smart forms that they can access using their iPhone, iPad, Android, and Windows Phone 8 device. All users have real-time access to only the latest versions at all times.

Discover how you can easily manage company documents in your Resources eLibrary. Why don’t you take our tour today?

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